Officer Orientation

Meeting Services

To provide meeting rooms and programming space to students, staff, faculty, and off campus community on the SDSU Campus. To provide event support in terms of coordination, technical support, equipment, and staffing to ensure that all clientele are satisfied. All services are conducted in relation to the general mission of Associated Students.

With the closing of Aztec Center, Meeting Services is presently slated to program and manage all aspects of the Aztec Mesa Modular Trailers. Meeting Services will continue to program and manage all aspects of both Scripps Cottage and also Scripps Patio during our period of construction.

Where is Aztec Mesa?

Aztec Mesa Modular Trailers are located between the Music Building and Viejas Arena.

What is available at Aztec Mesa?

Aztec Mesa Modular Trailer Room Layouts

Scripps Cottage & Scripps Patio

Scripps Cottage Room Layouts

Scripps Patio Layouts

AS Meeting Services Reservation Policies

These policies are specific to Recognized Student Organizations

• Reservations can only be made by the Top 5 recognized Officers.
• You can reserve your event up to 1 Year in advance. Reservations must be made a minimum of 3 weeks before the event date.
• You may reserve your event outside of 1 Year with Facilities Board Approval.
• Your organization may only have 3 events booked on the calendar at one time per semester. There is an additional process if you need to reserve more than 3 events on books at one time.

Event Confirmation

• Following the submission of your Reservation Request, we will build your event in the form of a Reservation Agreement.
• It is your responsibility to review the agreement. It will include equipment details and estimated costs for your event. We ask you to sign and return the agreement to our office within 2 business days.
• We will give you a copy of the Reservation Agreement to keep for your records.
• Without the signed copy your event is subject to cancellation. As your event changes, we may issue you a new agreement to be signed.

Student Organization Weekly Meetings

Fall 2011 and Spring 2012 Room Requests

Organizations may reserve a maximum of ONE meeting room per week for weekly reservations. Requirements are as follows:

• Must meet on a consistent day of the week, Monday - Friday.
• Must meet during a consistent time, 8am - 9:30 pm (Monday - Friday), MAXIMUM of TWO hours. Must meet in a consistent location.

Eligibility:

Requests taken only for SDSU Student Organizations currently recognized by Student Life and Leadership. Requests may only be submitted by the current President of currently recognized SDSU Student Organizations. Proof of recognition status renewal must be on-file by Monday, May 30, 2011. Status must be maintained throughout reservation following renewal. All other requests are considered VOID.

Policies:

Student Organization Weekly Meetings are subject to all AS Meeting Services Reservations Policies, all Associated Students Policies, and all University Policies. It is the responsibility of the Student Organization to inform itself of all applicable policies and to abide by those policies at all times. To reserve space, please use the Student Org Weekly Request Form (PDF format)