On-Campus Housing

Cancellation Charges

The License Agreement is for a full academic year (or full spring semester for new students entering spring). Aztec Corner is leased for an 11-month period (see Aztec Corner Addendum). You will incur costs for canceling prior to the end of your License Agreement period (refer to the Terms and Conditions of your Student Housing License Agreement). For more information about canceling the License Agreement, see how to cancel.

2008-09 Cancellation

The final date to cancel a License Agreement without additional rent charges is July 30, 2008 (December 19, 2008 for new students entering for the spring 2009). All written cancellations, signed by the student Licensee, received on or before these dates will be charged a $50 cancellation fee.

Cancellation Before Occupancy

• The occupancy period begins August 29, 2008 for the academic year and January 20, 2009 for new students entering for the spring semester.  Licensee may cancel a reservation for a space in the facility by giving written notice to the Office of Housing Administration at least thirty (30) days before the beginning of the occupancy period (on or before July 30, 2008, for the academic year and on or before December 19, 2008 for new students entering for the spring semester).  A $50 cancellation fee will be charged.
• A written request to cancel a reservation less than thirty (30) days before the beginning of the occupancy period shall include Licensee’s statement of reasons.  The University may exercise its discretion to grant or deny the request.  A release due to financial hardship must include verification appropriate to the circumstance and must be a loss of income that has occurred since the cancellation deadline (on or after July 30, 2008 for students entering fall; on or after December 19, 2008 for new students entering spring).  A release due to illness must include the appropriate medical documentation provided by a licensed physician.  The University may deny the request for cancellation, wherein the Licensee shall owe the full fee period of the license (academic year), plus any charges for damages and cleaning, all nonrefundable fees as described in the Payment Information, and the $50 cancellation fee.  In any case, the charges will be prorated if a replacement acceptable to the University is found.  All empty spaces within all facilities will be filled before any resident’s license can be replaced.

Cancellation After the Beginning of the Occupancy Period

• Each Licensee’s agreement is for a full academic year (or full spring semester for new students entering spring).  Any Licensee who requests to vacate the housing facility shall give at least thirty (30) days notice, in writing, of intention to vacate and the reason theretofore. The University may exercise its discretion to grant or deny a request to vacate.  A release due to financial hardship must include verification appropriate to the circumstance and must be a loss of income that has occurred since the cancellation deadline (July 30, 2008, for the academic year and on or before December 19, 2008 for new students entering for the spring semester).  A release due to illness must include the appropriate medical documentation provided by a licensed physician.  Request for release due to pre-existing environmental allergies, asthma or other health condition that might be affected by group living will not be considered (refer to Terms and Conditions, Section 6.h).  The University may approve the request to vacate, with 30 days written notice, wherein the Licensee shall owe an amount equal to a prorated charge for each day from the beginning of the fee period (as defined in section 9a), through the end of the required notice period, plus any charges for damages and cleaning, all nonrefundable fees as described in the Payment Information, and the $50 cancellation fee.  The University may deny the request to vacate, with 30 days written notice, wherein the Licensee shall owe the amount due under the full fee period of the license (academic year), plus any charges for damages and cleaning, all nonrefundable fees as described in the Payment Information, and the $50 cancellation fee.
• The University may exercise its discretion to grant or deny a request to vacate with less than thirty (30) days written notice.  The University may approve the request to vacate but require full notice, wherein the Licensee shall owe an amount equal to a prorated charge for each day from the beginning of the fee period (as defined in section 9a), through the end of the required notice period, plus any charges for damages and cleaning, all nonrefundable fees as described in the Payment Information, and the $50 cancellation fee.  The University may deny the request to vacate, wherein the Licensee shall owe the amount due under the full fee period of the license (academic year), plus any charges for damages and cleaning, all nonrefundable fees as described in the Payment Information, and the $50 cancellation fee.  In any case, the charges will be prorated if a replacement acceptable to the University is found.  All empty spaces within all facilities will be filled before any resident’s license can be replaced.